It’s important that you protect your data when dealing with hypersensitive information. In the beginning, ensure that you only share with people the information they need access to. This will minimize the possibility that a significant portion your data is lost to unintentional hands in the event of a leak or breach. Use devices that prevent unauthorised edits of files. It is possible to use software to encrypt files if you are working with a colleague on an Excel spreadsheet. This protects the file from accidental or malicious changes and ensures that the numbers are accurate.
Watermarking your files is also an excellent idea. It adds an extra layer of security, and allows you to track who accesses your files. You can also add an expiration date to download links, and remove access after a set period. This will prevent hackers, or employees without authorization from storing personal information for longer than required by company guidelines. If you no longer need the file, create an instruction manual that guides your employees on how to rewrite it numerous times (like shredding the document digitally and degaussing) so that it’s not likely to be resurrected in the future.
Whether it’s research data, student information, or your carefully-crafted spreadsheets and documents, the sensitive information stored on your devices is incredibly valuable. If you make a mistake, your confidential data could end up to anyone to exploit, resulting in financial damage or loss to your reputation.
